This Privacy Policy explains how GC Hospitality Labs LTD (“Explorio”, “we”, “us”, “our”) collects, uses, shares and protects your personal data when you visit myexplorio.com, browse activities, or make a booking. We are committed to protecting your privacy in compliance with Regulation (EU) 2016/679 (the “GDPR”) and the Cyprus Law providing for the Protection of Natural Persons with regard to the Processing of Personal Data (Law 125(I)/2018).
1. Data Controller
The data controller responsible for your personal data is:
| Company | GC Hospitality Labs LTD |
| Registered address | Aeolias 1, Paralimni 5292, Cyprus |
| Tax Identification Code | 60342505Q |
| Contact | [email protected] |
For any question about this policy or to exercise your rights, contact us at [email protected].
Given the nature and scale of our processing, we are not required to appoint a Data Protection Officer (Art. 37 GDPR) and have not appointed one; all data-protection matters are handled at the contact above.
2. Our role: booking intermediary
Explorio is a booking service that connects you with independent third-party activity providers in Cyprus. We facilitate the discovery and reservation of activities and collect a booking fee online; the activities themselves are performed by the providers, not by us. Because of this model, your personal data is shared with the relevant activity provider so that they can honour your booking (see Section 6).
3. Data we collect
3.1 Booking and contact data
When you make a booking, we collect your first name, last name, email address and mobile phone number, together with the details of your booking (the activity, date, time slot, number of participants and any options you select).
3.2 Verification data
To confirm that you control the email address and phone number you provide, we send one-time verification codes (OTPs) and process your entry of those codes. We do not store the codes after they have been used or have expired.
3.3 Payment data
Online payments are processed by Stripe. You enter your card or payment-method details directly into Stripe’s secure form. Full card numbers never reach our servers. We receive only a payment confirmation, a payment reference, the amount, the payment method type and the status.
3.4 Technical and usage data
When you use the website we automatically receive technical data such as your IP address, browser type, device type, the pages you view and the time of your visit. This is used for security, fraud prevention and to keep the service running reliably.
3.5 Communications
If you contact our support team, we keep a record of your message and our reply so we can assist you and resolve any issue with your booking.
Providing your name, email address and mobile phone number is necessary to enter into and perform your booking (Art. 13(2)(e) GDPR). If you do not provide it, we cannot process your reservation. Technical and usage data is collected automatically as described above.
4. Legal basis for processing
- Performance of a contract (Art. 6(1)(b) GDPR) — processing your booking, verifying your contact details, taking payment of the booking fee and passing your reservation to the activity provider.
- Legitimate interests (Art. 6(1)(f) GDPR) — website security, fraud prevention, error monitoring and improving our service. We balance these interests against your rights and freedoms.
- Legal obligation (Art. 6(1)(c) GDPR) — keeping accounting and tax records as required by Cypriot law.
- Consent (Art. 6(1)(a) GDPR) — for any non-essential cookies or optional communications, where applicable. You may withdraw consent at any time.
Automated decision-making (Art. 13(2)(f) GDPR): we do not take decisions producing legal or similarly significant effects about you by solely automated means. Our payment processor (Stripe) may carry out automated fraud and risk checks that are necessary to process your payment securely.
5. How we use your data
- Create, confirm and manage your activity booking
- Verify your email address and phone number
- Process the online booking-fee payment securely
- Share the booking with the activity provider so they can deliver the experience
- Send you booking confirmations and your activity pass
- Respond to your enquiries and provide customer support
- Detect, prevent and investigate fraud and misuse
- Comply with our legal, accounting and tax obligations
7. International data transfers
Some of our service providers (such as Stripe, Sentry, Google, OpenRouter, OpenAI, TypeSafe and certain hosting services) may process data outside the European Economic Area, including in the United States. Where this happens, the transfer is protected by appropriate safeguards — the EU-U.S. Data Privacy Framework and/or the European Commission’s Standard Contractual Clauses, together with supplementary technical and organisational measures where required. You may request a copy of the relevant safeguards by contacting us at [email protected] (Art. 13(1)(f) / Art. 46 GDPR).
8. Data retention
We keep your personal data only for as long as necessary for the purposes described above:
- Booking and payment records: 7 years (Cypriot tax and accounting law)
- Verification codes (OTPs): deleted immediately after use or expiry
- Support communications: up to 2 years from last contact
- Explorio Assistant conversations: deleted automatically, normally within a few hours of your last message; usage records without the conversation content are kept for cost accounting
- Technical / security logs: typically up to 90 days, after which IP addresses are deleted or pseudonymised
9. Your GDPR rights
Subject to the conditions in the GDPR, you have the right to:
- Access — obtain a copy of the personal data we hold about you
- Rectification — correct inaccurate or incomplete data
- Erasure — request deletion of your data (the “right to be forgotten”)
- Restriction — limit how we process your data
- Portability — receive your data in a structured, machine-readable format
- Objection — object to processing based on our legitimate interests
- Withdraw consent — at any time, where processing is based on consent
To exercise any right, email [email protected]. We will respond within one month. Note that some data must be retained to meet legal obligations even after an erasure request.
10. Security
We apply appropriate technical and organisational measures to protect your data, including encryption in transit (TLS), access controls, the use of PCI-DSS-certified payment processing, and the principle of data minimisation. No method of transmission over the internet is completely secure, but we work continuously to protect your information.
12. How we measure where visitors come from
When you first open myexplorio.com we note, in your browser’s local storage, how you reached us: the referring website’s host name, campaign parameters in the link (UTM), the label of a QR code you scanned, and the first page you opened. It is kept for 90 days, contains no name, e-mail address, IP address or device fingerprint, and is sent to us only together with a booking or an assistant conversation, so we can see which channels lead to bookings. Advertising click identifiers (such as Google’s gclid or Meta’s fbclid) are stored and sent only if you have allowed Marketing in the cookie settings, and are deleted from your browser when you withdraw that choice.
Usage statistics without cookies. To see which booking steps are hard to use, the website, the app and the hotel screens send a short record for each step (for example “activity opened”, “payment step shown”, “booking paid”). It contains the step, the activity, the language, the device type (phone, tablet or computer), how the visit started (for example a search engine, a QR code or an e-mail link), for a completed booking its value, for the hotel screens which screen was used, and a random visit number that is created for this visit only and is not stored in a cookie. It contains no name, e-mail address, phone number or IP address. We do not use these records to identify you and do not combine them with your booking or with other visits. We keep them for 180 days. Legal basis: our legitimate interest in running and improving the booking service (Art. 6(1)(f) GDPR).
Google measurement with your consent. If you allow statistics, Google Analytics also receives these steps; in the app, Firebase Analytics does. If you allow marketing, Google Ads receives the email address you booked with at the moment of booking, in hashed form, to measure which ads lead to bookings (Enhanced Conversions). Without your consent none of this is sent to Google.
13. Children
Explorio is intended for adults. The person making a booking must be at least 18 years old. We do not knowingly collect personal data directly from children. Where an activity includes minors, the booking adult is responsible for providing their details and for their participation.
14. Changes to this policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top reflects the latest version. Material changes will be highlighted on this page. Please review it periodically.
15. Complaints & contact
If you have a concern about how we handle your data, please contact us first at [email protected] so we can put it right.
You also have the right to lodge a complaint with the Cypriot supervisory authority, the Office of the Commissioner for Personal Data Protection: www.dataprotection.gov.cy.